Bookkeeping software for South African businesses

The right system for a South African small business should keep its books in ZAR, produce professional invoices, record expenses and supplier bills, organise cash, bank and mobile-money takings together, calculate PAYE Tax and UIF on a payslip, track stock where the business holds any, and produce a profit and loss, balance sheet and cash flow an accountant can review. Braynix Books does all of these in one place, and starts with a setup shaped to the trade — a shop, a clinic, a restaurant or a haulier — rather than an empty ledger. There is a 30-day free trial and no credit card is required.

Braynix Books is global. It keeps books in any currency and at any tax rate, so a business anywhere can use it. Payroll rules are built in for 13 countries — Kenya, Uganda, Tanzania, Nigeria, South Africa, Ghana, Rwanda, Ethiopia, the United States, the United Kingdom, India, the United Arab Emirates and Saudi Arabia — and each has its own page. Anywhere else, payroll still runs but falls back to a generic calculation rather than that country's statutory law. The one direct tax-authority integration is Kenya's KRA eTIMS.

Yes. South Africa is one of the countries whose statutory deductions are implemented directly, so a payslip shows PAYE Tax and UIF calculated from the employee's pay, and the employee record carries a SA Tax Number and UIF number. The rates are maintained in the product and can be updated when the law changes.

Braynix Books keeps VAT-rated invoices and purchases and produces a tax summary you can use when preparing a return for the South African Revenue Service (SARS). It does not submit returns on your behalf, and it is not connected to any South Africa e-invoicing service — the direct tax-authority integration in the product is Kenya's KRA eTIMS. Each business stays responsible for confirming its own obligations.

Yes. It is a web application that runs on desktop, Android and iPhone, so an owner can check the day's takings from anywhere while a bookkeeper works on the same records. Two people can work at the same time and changes sync.